Hidden Home Office Computer Desk – Front desk secretary functions in a company, a workplace or an administrative support position generally at the lobby or at the waiting area of the company or the company. The simple duty performed by this person is to receive and greet visitors, clients and even patients within an hospital or organization. Thus the individual managing this job is referred to as a secretary. Duties performed with a front desk secretary are varied – she answers queries about the company and also its policies, its goods and the solutions that the company provides.
Other responsibilities include guiding the visitors to the people that they would like to fulfill, sorting out and managing all email, answering the telephone, fixing appointments up for the boss and for men and women who’d like to get in contact with the senior directors of the company, filing as also maintaining records, data entry along with various office communicating tasks such as managing faxes and mails. In certain offices and organizations, the front desk secretary also has financial responsibilities which include book-keeping. Sometimes the secretary additionally performs ” security responsibilities” like verification of the identity of the workers, issuing passes to the people, along with observing and reporting any kind of questionable activities or persons that she might come across.
Since she’s the face of the company or organization and also the very first business contact that a individual meets on entering the workplace, she should always exude a feeling of calm and considerate professionalism. The job description of the front desk secretary entails having to take care of various sorts of individuals with varying requirements and personalities.
At the same time, the secretary can be expected to be proficient in multitasking which could be stressful. In certain companies or organizations, the place of the front desk secretary is considered to be a servile one while at the others the work profile is thought of as one which has a component of glamor in addition to sophistication. A wise front desk secretary would use the opportunity throughout her working hours to find out and familiarize himself with all the working of the workplace and gradually and steadily advance to higher rankings and administrative tasks within the workplace.
However in a little physician’s or attorney’s office, she would also need to shoulder other duties and responsibilities like that of the office manager. From the hospitality industry which works around the clock, the secretary who does the night shift gets the responsibility of reporting and consolidating the daily accounts. This is referred to as night auditing. A number of the must-have features for the job are possession of exceptional phone skills and manners, a very clear and pleasing voice, powerful technical and workplace skills. At the same time if she’s naturally tactful, diplomatic and considerate then she’s definitely an asset to the business.