Mission Solid Wood Writing Desk Home Office Computer Desk – The basic duty performed by this person would be to receive and greet visitors, customers and even patients in an hospital or organization. Thus the individual handling this job is known as a secretary. Duties performed with a front desk secretary are diverse – she answers inquiries about the company and also its own policies, its products and the solutions that the provider provides.
Other duties include guiding the visitors to the people who they want to fulfill, sorting out and handling all mail, answering the phone, fixing appointments up to the boss and for people who would love to get in contact with the senior managers of the company, filing as also maintaining records, data entry and also different office communicating tasks like handling faxes and emails. In certain offices and organizations, the front desk secretary also has fiscal responsibilities that include book-keeping. Sometimes the secretary additionally performs ” security duties” like verification of the identity of the workers, issuing passes to the visitors, and also observing and reporting any kind of questionable activities or persons that she might come across.
Since she’s the face of the company or organization and the first business contact that a individual meets on going into the workplace, she should always exude a sense of calm and courteous professionalism. The job description of the front desk secretary entails having to deal with different sorts of individuals with varying demands and personalities.
At the same time, the secretary can be expected to be proficient in multitasking which could be stressful. In some organizations or companies, the place of the front desk secretary is regarded as a servile one while at others the work profile is considered as one which has an element of glamor in addition to sophistication. A smart front desk secretary would use the chance throughout her working hours to find out and familiarize himself with the functioning of the workplace and gradually and steadily advance to higher rankings and administrative jobs within the workplace.
Nevertheless in a small doctor’s or attorney’s office, she’d also have to shoulder other duties and responsibilities like that of the office supervisor. In the hospitality industry which works around the clock, the secretary who does the night shift gets the responsibility of consolidating and reporting the daily accounts. This is known as nighttime auditing. Some of the must-have attributes for this job are possession of exceptional phone skills and ways, a very clear and pleasing voice, strong technical and workplace skills. At the same time if she’s naturally tactful, diplomatic and courteous then she’s certainly an advantage to the business.