Antique Office Desk Lamps – The simple duty performed by this individual is to receive and greet visitors, customers and even patients within an hospital or organization. Thus the person handling this job is referred to as a secretary. Duties performed with a front desk secretary are varied – she answers queries about the company and also its own policies, its goods and the services that the company provides.
Other responsibilities include directing the traffic to the people that they want to fulfill, sorting out and handling all email, answering the telephone, fixing up appointments for your boss and for people who’d love to get in touch with the senior directors of the company, filing as well preserving records, data entry along with different office communicating tasks such as handling faxes and mails. In certain offices and associations, the front desk secretary also has fiscal responsibilities that include book-keeping. On occasion the receptionist also performs ” security responsibilities” like confirmation of the identity of the employees, issuing passes to the people, along with observing and reporting any kind of questionable activities or persons that she might come across.
Since she’s the face of the company or organization and also the first company contact that a person meets on going into the office, she should always exude a feeling of calm and considerate professionalism. The personal qualities that she needs to possess include a well-groomed and pristine appearance, attentiveness to detail, the ability to take care of situations in a mature manner, a feeling of devotion to the business, dependability in addition to a positive mindset. The job description of the front desk secretary entails having to take care of different sorts of individuals with varying requirements and personalities.
At the same time, the secretary can be expected to be proficient in multitasking which could be stressful. In certain companies or organizations, the position of the front desk secretary is considered to be a servile one while in others the job profile is considered as one which has an element of glamor as well as sophistication. A smart front desk secretary would use the chance throughout her working hours to learn and familiarize herself with all the functioning of the office and gradually and steadily advance to higher rankings and administrative tasks within the office.
Nevertheless in a little doctor’s or attorney’s office, she would also need to shoulder other obligations and duties like that of the office manager. In the hospitality industry which works around the clock, the secretary who does the night shift gets the duty of consolidating and reporting the daily account. This is referred to as night auditing. Some of the must-have features for the job are possession of exceptional phone skills and manners, a very clear and pleasing voice, strong technical and office skills. In the same time if she’s naturally tactful, diplomatic and considerate then she’s certainly an advantage to the business.