Office Desk Locking Drawers – The simple duty performed by this person is to receive and greet visitors, customers and even patients within an hospital or organization. Thus the person handling this job is referred to as a receptionist. Duties performed with a front desk receptionist are diverse – she answers queries about the business and also its own policies, its goods and the services that the company provides.
Other responsibilities include directing the visitors to the people that they want to fulfill, sorting out and handling all email, answering the phone, fixing up appointments for the boss and for people who would like to get in touch with the senior directors of the business, filing as also maintaining records, data entry along with different office communicating tasks such as handling faxes and mails. In certain offices and associations, the front desk receptionist also has financial responsibilities that have book-keeping. On occasion the receptionist also performs ” security responsibilities” like confirmation of the identity of the workers, issuing passes to the people, along with observing and reporting any kind of questionable activities or persons that she may encounter.
Since she’s the face of the business or organization and the first business contact that a person meets on going into the office, she must always exude a feeling of calm and considerate professionalism. The personal qualities that she must have include a well-groomed and pristine appearance, attentiveness to detail, the ability to take care of situations in an adult manner, a feeling of devotion to the organization, dependability and also a positive attitude. The job description of the front desk receptionist entails having to take care of different sorts of people with varying requirements and personalities.
At the same time, the receptionist is also expected to be proficient in multitasking which could be stressful. In some companies or organizations, the position of the front desk receptionist is considered to be a servile one while at the others the job profile is thought of as one which has an element of glamor in addition to sophistication. A smart front desk receptionist would use the chance during her working hours to learn and familiarize himself with the functioning of the office and gradually and steadily progress to higher positions and administrative jobs within the office.
Nevertheless in a small doctor’s or lawyer’s office, she would also have to shoulder other duties and duties like that of the office supervisor. In the hospitality industry which works round the clock, the receptionist who does the night shift gets the responsibility of reporting and consolidating the daily accounts. This is referred to as night auditing. Some of those must-have attributes for the job are possession of exceptional phone skills and manners, a very clear and pleasing voice, powerful technical and office skills. At the same time if she’s naturally tactful, diplomatic and considerate then she’s certainly an asset to the organization.