Officemax Small Computer Desks – The simple duty performed by this person would be to receive and greet customers, clients and even patients in an organization or hospital. Thus the person handling this job is known as a receptionist. Duties performed with a front desk receptionist are diverse – she answers queries about the business and also its policies, its goods and the solutions that the company provides.
Other responsibilities include guiding the traffic to the people that they want to meet, sorting out and handling all mail, answering the phone, fixing appointments up for your boss and for people who would like to get in contact with the senior directors of the business, filing as well preserving records, data entry along with different office communicating tasks like handling faxes and emails. In certain offices and organizations, the front desk receptionist also has fiscal responsibilities that include book-keeping. On occasion the receptionist also performs ” security responsibilities” like verification of the identity of their workers, issuing passes to the people, along with observing and reporting any sort of questionable activities or persons that she might come across.
Since she’s the face of the business or organization and the first company contact that a person meets on going into the workplace, she should always exude a sense of calm and courteous professionalism. The personal qualities that she must have include a well-groomed and immaculate appearance, attentiveness to detail, the ability to deal with situations in a mature fashion, a sense of devotion to the business, dependability and also a positive mindset. The job description of their front desk receptionist entails having to deal with different kinds of people with varying demands and personalities.
At the same time, the receptionist is also expected to be adept in multitasking that can be stressful. In certain organizations or companies, the place of the front desk receptionist is considered to be a servile one while in the others the work profile is considered as one that has a component of glamor in addition to sophistication. A smart front desk receptionist would use the chance during her working hours to find out and familiarize herself with all the functioning of the workplace and gradually and steadily advance to higher positions and administrative tasks within the workplace.
However in a small doctor’s or lawyer’s office, she’d also have to shoulder other obligations and duties like that of their office supervisor. From the hospitality industry which works round the clock, the receptionist who does the night shift gets the duty of consolidating and reporting the daily account. This is known as nighttime auditing. A number of those must-have features for the job are possession of exceptional phone skills and ways, a very clear and pleasing voice, strong technical and workplace skills. At the same time if she’s naturally tactful, diplomatic and courteous then she’s certainly an advantage to the business.