Deep Home Office Desks – The simple duty performed by this person is to receive and greet visitors, customers and even patients in an hospital or organization. Thus the individual handling this job is known as a secretary. Duties performed with a front desk secretary are varied – she answers inquiries about the company and also its own policies, its goods and the services that the company provides.
Other duties include guiding the traffic to the people who they want to meet, sorting out and handling all mail, answering the telephone, fixing up appointments to your boss and for men and women who would love to get in contact with the senior managers of the company, filing as also maintaining records, data entry along with various office communication tasks such as handling faxes and emails. In certain offices and organizations, the front desk secretary also has financial responsibilities that include book-keeping. Sometimes the secretary additionally performs ” security duties” like verification of the identity of the workers, issuing passes to the people, along with observing and reporting any kind of questionable activities or persons that she might come across.
Since she’s the face of the company or organization and also the very first business contact that a individual meets on entering the workplace, she must always exude a feeling of calm and considerate professionalism. The job description of the front desk secretary entails having to take care of various sorts of individuals with varying requirements and personalities.
At precisely the exact same time, the secretary is also expected to be adept in multitasking which could be stressful. In some organizations or companies, the place of the front desk secretary is regarded as a servile one while in the others the job profile is thought of as one which has a component of glamor in addition to sophistication. A smart front desk secretary would use the chance throughout her working hours to learn and familiarize herself with the functioning of the workplace and slowly and steadily advance to higher positions and administrative tasks within the workplace.
However in a little doctor’s or attorney’s office, she’d also have to shoulder different duties and responsibilities like that of the office manager. From the hospitality sector which works round the clock, the secretary who does the night shift has the duty of consolidating and reporting the daily accounts. This is known as night auditing. Some of the must-have features for the job are ownership of exceptional phone skills and manners, a clear and pleasing voice, powerful technical and workplace skills. At precisely the exact same time if she’s naturally tactful, diplomatic and considerate then she’s definitely an advantage to the organization.